I want to put this array of data inside a HTML table and send it out on an email. The problem is, my data might be empty, as only available devices will show up in my data.
I need to check if the HTML table is empty, if it is empty: If True: Send email with HTML table If False: Send email without HTML table
For this Flow, I will be using an Array Variable to simulate my data coming in from another system. I will call this Variable ‘Data‘. The HTML table action will be added underneath. You will need to determine if you want to use ‘Custom columns‘ or ‘Automatic columns‘ This can be done in the advanced options in the HTML action:
My ‘Data‘ Variable is empty at the moment. This is what we want for our first run, we want to get the length of the HTML table when its empty.
Next add a ‘Compose‘ action, and use the expression length(), pass in the HTML table as the parameter. For example, my expression looks like:
Now run the Flow with no Data in the HTML table, and check your Compose action to see what the length is. In my case it is 30
Now we can add a If Condition to check if the length is greater than 30
** TIP ** I am passing in the Compose action into the condition, this allows me to see what the outputs of the Compose action before it gets evaluated inside the condition. This is extremely useful for troubleshooting
The Flow will go into the ‘If yes’ block if the HTML table has data
The Flow will go into the ‘If no’ block if the HTML table is empty
Of course checking the Data Variable itself for length could work way better. This example is mainly for data that can come in that could have loads of junk. For example: An HTTP API could bring in no data, but still have other information attached like, headers, status code, version. In this case we can only do conditional checks on the HTML table, since our Data variable will always have something being passed in.
Take a phone number like 4031234567 and turn it to (403)-123-4567 with one simple step!
Take a phone number like 4031234567 and turn it to (403)-123-4567 with one simple step!
We have a phone number coming in from a secondary system as a integer number. We than want to add some formatting to this to be easily read and look cleaner. For example, a phone number comes in like this: 4035557890 And make it look like (403)-555-7890
Things to Know
Since we add ‘-‘ and ‘( )’ this turns our data type to become an String. Keep this in mind, since you wont be able to pass this into a field in another system that is looking for a Integer value
This Flow is very simple. To achieve the formatted number I am using the action ‘Format number’. This is a fairly new connector that is mainly used to format currency values. But we can utilize the format to define any formatting we want
Looking at the above picture, we are passing a Integer phone number into the Format number action. Than we specify the format we want to use by selecting the drop down > clicking ‘Enter custom value‘
Since this action is fairly new, I am curious and looking forward to see if the Power Automate team will expand and add more actions like this to make formatting a breeze.
In this post, I wanted to share some of the tips and tricks that I have learnt and came across. Some of these tips I will cover the basic fundamentals so you can start using them to help you build you Flows with less pain and more fun!
Compose actions, are one of my favorite actions to use. They are so robust and can display pretty much anything. Compose can be found under Data Operation > Compose
Add a Compose action before a Condition to check what values are being evaluated. In this example, my condition is saying: If length of value is greater than 0 I add a Compose action before the condition, with the same value I am using in the condition. This allows me to check the run and see the value being evaluated Example:
If Flow is spitting out errors about a wrong data type or you keep getting unexpected values – Since Compose can hold just about any data type. We can add one and check what the value is in run history.
Compose actions are great for doing expressions – We can add a Compose action and do expressions in the input, instead of writing the expression directly inside another action. This is handy if you need to do multiple expressions, or error checking.
2. Meaningful Names
There is nothing worse than leaving the default names for all your actions. This can be confusing, which can cause errors which could have been avoidable. This tip is going off tip #1.
The picture below shows a bunch of Compose actions Left: Default names used – Makes it very hard to know which action is what Right: Custom names used – Changing the names to something meaningful allows actions to be easily found and referenced.
For awhile now, Power Automate has had a limitation with renaming actions that were being referenced in other places. That has since changed. We can now rename action that are being referenced in other actions! For example: The left picture shows the Compose action named ‘Compose Project’ and is being referenced by the condition below. Changing the Compose action name to ‘Project Name’ also changes the name in the referenced condition, which is shown in the right picture.
—–NOTE —– Limitations still exist.. The reference will not be updated if the action is in a expression OR inside a Loop. And will throw an error of: Template Validation Failed. So it is always best to rename actions right away —————
When using Expressions, to better understand and show others what is going on. Comments are great for this. For example, if using a complex expression I like to copy the expression and put into a comment of that action:
Scopes are handy, they can be used for grouping actions together. In this guide I will show how to use scopes to group actions together. There are many advanced techniques that scopes can be used for, but for this demo I will be showing the very basics. Scopes can be found under Condition > Scope
I will add 2 scopes, one for Users, and one for Accounts To add actions in the scope, Click and Drag the action into the scope
This concept will help us in the following tips
4. Parallel Branches
All Flows run from top to bottom in a single order fashion. If we split the actions to run side by side (parallel) This would drastically improve performance. In this scenario I have Two(2) CDS List records, and Two(2) Apply to each loops
List Records – Users Apply to each – To Append(add) all First names into a single variable List Records – Accounts Apply to each – To Append(add) all Account names to a single variable
Here is what the Flow looks like:
Running the Flow, we can see it takes about 4 minutes
Before we create a parallel branch we first must put the actions inside a Scope, this is to allow us to drag the actions around without getting the
This action cannot be dragged above actions it depends on. Error
Refer to Tip# 3 for details on Scopes
Now lets have these 2 different Scopes run in parallel branches First we want to click the ‘+’ icon where we want to add the branch, next click Add parallel branch
Our screen will look like this:
Next we need to Click and Drag one of the scopes to the new branch
Now lets run thew Flow again: As the picture below shows, the Flow now only takes 2 minutes to run, cutting our run time by half, that’s insane!
Tip# 5 will make our Flow run even faster!!
What is it? By default loops run one after another. Concurrency can make loops run in parallel. To better understand this, we can think about a grocery store. In this scenario:
People = Value that is going into Apply to each loop Lanes/Cashier = Concurrency Control Number
There are 20 people waiting in line at the store. There is 1 lane/cashier open. Since the cashier can only take one person at a time, this process can be lengthy. Now with Concurrency turned on, things are a bit different. Lets say we set Concurrency to 5. This means 5 lanes/cashiers will be open. This is great! But there is a catch..
When Concurrency is enabled, there is no more line. All 20 people are processed randomly.
To enable Concurrency:
First, click the 3 dots on the Apply to each action Next, click settings
Next, choose the value for Concurrency and click Done
For this Demo, I am setting Concurrency to 50. Please be aware of API limit calls and 429 errors. If you get these errors while flow is running. Decrease the Degree of Parallelism
Now lets see this in action! I set Concurrency to 50 on both my Apply to each loops from the last Tip. As a recap, the last time we ran the Flow, it took 2 minutes to run.
Results: About 5 seconds!
This drastically improves performance.
Conclusion / Key Take Notes
Use a Compose action to check values and outputs, that you normally cannot see, Like in a If Condition
Compose actions can store almost any data type. When in doubt.. Use a Compose
When using expressions, try using them in a Compose, this can make troubleshooting much easier
Always use meaningful names for all your actions. Doing this will save loads of time later on, when needing to use dynamic content
Comment, comment, and more comments. All actions allow for comments. This will help support teams troubleshoot your Flow, as well as your future self, if you have to make any updates later on
When using expressions, copy the expression and paste into the actions comments section.
Use Scopes to group actions together.
To speed up performance, use parallel branches to enable actions to run side by side
Enable Concurrency control on Apply to each loops to drastically increase performance
Remember enabling Concurrency control randomizes the order the loop iterations run in. So if you’re expecting a certain order processing to happen, do not enable
These are some of the tips and tricks I wish I knew sooner. I hope at least one of these tips and ticks have helped someone. Thanks for reading!